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Role of Governors

What is the role of the Governing Body?

School governors provide strategic leadership and accountability in schools. Governors appoint the Headteacher and Deputy Deadteacher.  It is governors who hold the main responsibility for finance in schools, and it is governors who work with the Headteacher to make the tough decisions about balancing resources.

 Each individual governor is a member of a governing board, which is established in law as a corporate body.  Individual governors may not act independently of the rest of the governing board; decisions are the joint responsibility of the governing board.  

The governing body has three particular roles:

Strategic

The strategic role for governors involves setting the general direction of the school and looking at its future development.  For example, if the school was consistently achieving poor results in a particular subject, one strategic decision would be to take measures to improve the results which may involve agreeing with the Headteacher to fund extra training for staff or to allocate money for more books or equipment.  Strategic decisions do not only involve the curriculum.  They may also concern areas such as behaviour, after school activities or social problems.  Being strategic does not just mean responding to problems or weaknesses.  It may involve the school considering academy status, for example, or seeking to federate with another school or radically changing the school day.  How a governing body makes these decisions is determined by its aims and values which encapsulate what is special about the school and where they want it to go.

Critical  Friend

The governing body is meant to be supportive of the Headteacher.  The Headteacher has a right to expect the governing body to be generally sympathetic, to be there to hear about difficulties and to unite in developing the school as they have agreed.

The critical friend role means being willing to question and challenge when things do not look right.  This means looking together at positive steps that can be taken to improve things.  Critical friendship requires trust and mutual respect.  In order to act as a critical friend the governing body has to have ways of monitoring or keeping an eye on things and seeing whether decisions are producing the desired results.  Some of the strategic decisions will involve setting targets.  Monitoring means then asking to see if those targets have been met.  Making visits to the school is also a good way of assessing progress.

Accountability

The governing body is accountable to a variety of stakeholders and will use its executive role to make decisions such as appointing a new Headteacher, deciding on appeals against exclusions.  Governors are elected as members of the public and are expected to act with their interests in mind at all times.  Governors represent different stakeholders according to their category:

Parent Governor – these are elected by the parents.  The school has 5 parent governors
Staff Governors – there are two staff governor positions which are currently taken by the Headteacher and a member of the teaching staff
Local Authority Governors – the Local Authority appoints one governor from the community who is interested in the school and wants to help it
Foundation Governors – as a Voluntary Controlled school we have three governors who are appointed by the Church of England (Salisbury Diocese)
Co-opted Governors – these are people from the local community who have particular skills or interests which are relevant to the school.
Associate Governor – these are governors usually from the local community who are appointed by the whole governing body for their particular area of expertise.  They do have full voting rights and may be seconded on to a particular committee.

The Headteacher is responsible for the internal organisation, management and control of the school and the implementation of the strategic framework established by the governing board.

Meetings

Meetings are where democratic decisions are taken.  Each governing body must meet at least three times a year.  Our governing body meets six times a year (once each new term), in the evenings, usually for around 2 to 2 ½ hours.  The governing body must have a Chair and a Vice Chair who are elected at the final meeting of the academic year in readiness for the start of the new year.  Any governor, other than staff, can fill either of these posts.  The governing body also has a clerk.

Committees, Panels and Groups

The governing body is responsible for many areas of activity and cannot cover all of them in a few hours so there are two committees:

Curriculum and Staffing
Finance and Premises

These committees meet six times a year.  In addition to this, the governing body has a Data Group which meets three times a year.  There are also panels which meet for particular purposes, e.g. exclusions, pay, redundancies.  Each committee has terms of reference which set out its areas of responsibility and each committee reports back to the full governing body to ensure that all governors are aware of decisions made at committee level.

Key Responsibilities

The main aim of a governing body should be to endeavour to raise the school’s standards.

Standards means not only academic achievement but all the things that go into making well-rounded and confident individuals.

The curriculum covers all the things that go into the education that the pupils receive in the school.  The aim is to have ‘a broad and balanced curriculum’.  The largest part of the curriculum is covered by the National Curriculum.  This determines what subjects must be taught at what stage of schooling.  All schools have to follow its provisions, and governors are responsible for ensuring that the National Curriculum is taught in their school.  In primary schools they have particular responsibility for seeing that literacy and Numeracy are taught.  An important responsibility is monitoring achievements at the end of the key stages.  Governing bodies are involved in setting targets for performance of their schools at the end of Key Stage 2.  The targets will be proposed by the Headteacher but approved by the governing body.  Governors will also look after Special Educational Needs.  This involves ensuring that the requirements of pupils who have learning, emotional or physical needs are being met by the school.

  1.  Staff

Governing bodies play a key role in the appointment of a new Headteacher whereas the appointment of other staff is delegated to the Head but governors will often still be involved in the process.  In addition, all schools have performance management.  Governing bodies have to draw up a policy for the way that teaching staff will be appraised by the head and a separate panel of governors will appraise the performance of the head in an annual review.

  1.  Finance

Most decisions affecting the development of the school involve finance.  The funding system of schools is complex.  Each Spring the school will receive its funding statement.  It will then draw up a budget which will be discussed and approved by the finance committee and the full governing body.  Once set, the budget is closely monitored by the finance committee.

  1.  Buildings

The finance committee is also responsible for decisions over buildings.  With increased delegation the school has taken on greater responsibility for maintaining the building.  The majority of decisions over repairs and maintenance are taken by the school.

  1.  Health and Safety

The governing body is responsible for ensuring that all activities are safe.  Whilst school staff are responsible for carrying out the necessary checks it is the responsibility of the governing body to monitor these and ensure that they are taking place.  They should also be satisfied that staff are familiar with routines for reporting problems or accidents.

 The role of the Headteacher

The Headteacher attends all governor meetings.  Much of the governing body’s role involves working with the head to reach decisions.  The head also has a vital function as the main source of information about the school.  The Head liaises regularly with the Chair of Governors as well as reporting fully to the governing body via a written report and feedback on the School Improvement Plan at each meeting.

Who can become a governor?

Governors have been described as the largest volunteer army in the land - around 350,000 people.  Almost anyone over 18 years of age can become a governor. T here are no particular qualifications or requirements, other than a willingness to give time to the role and a capacity for working with other people.  As a voluntary controlled school we have the following categories of governor:

  • parent
  • staff
  • foundation
  • co-opted
  • local authority

Whatever the category all governors have the same roles and responsibilities once part of the Governing Body.

How do I become a governor?

If you think you have what it takes to be a school governor please contact our Chair of Governors, Vivienne Day at v.day@allcannings.wilts.sch.uk or, alternatively, contact our Clerk to Governors, Mrs Jackie Whittaker, on clericalassistant@allcannings.wilts.sch.uk